Parent/Player Team Info

Welcome to the 12's Developmental Info Page:  You do not need ALL of the items the other teams need, so this is geared towards your team only.

When you accept an offer for a team, you will be sent a registration link to register to your team - This MUST be done prior to the Mandatory Parent meeting. 

Non-refundable Deposit.

All Deposits are NON REFUNDABLE.  These funds are used for Tournament entry and other preseason costs.  

2023 Parent and Player Contract - Please make sure you read it! Hard copy of the signature page is required at Parent Meeting

Player Parent Meetings:

1. Team assigned times can be found on the Parent Player Meeting Tab - Players may only come during their assigned time.
2. Deposits, Paperwork and Membership (U12-U14 and boys only) are due at or before the Parent/Player Meetings

USAV Medical Release - Hard copy required at Parent Meeting

Please bring a hard copy to the Parent Meeting. Boys, Open, Premier and National Teams are required to be Notarized; Regional teams do NOT require Notary.  We will try to have notaries on hand but STRONGLY advise you to get it notarized prior to the parent meeting

Copy of Birth Certificate – Hard copy required at Parent Meeting even if you played for CUVC last season.  All Players need to bring a copy with their paperwork.

USAV Memberships

1. If you are creating a new account (first time users) - Please be sure to create the PARENT ACCOUNT first - there will be a spot to add the player
   
2. Click HERE to begin the process and follow the quizzard
3. The cost is broken down into 2 fees so you can see who gets what:  USAV's portion and the Carolina Region's portion.
4. We do not need an emailed copy - You just need to show proof to your coach that it is complete. 
5. HELP for SE Setup/USAV Membership issues:
   1. You can email the USAV helpdesk at usavhelp@sportsengine.com . Please do not email me directly with issues - they can best assist you.
   2. Sports Engine Help Page where there are quite a few tidbits/guides, etc. Sports Engine Parent Help Center

Schedule and Cost: 

Cost is $750 with a Deposit due of $250 now and 2 installments of $250 due on January 1st and February 1st:

Schedule is as follows and can be found on your team page as well: 

MANDATORY PARENT MEETING SCHEDULE - Completed

All Meetings for all teams are held at the Whitehall Location: These are Mandatory for Parent and Player and are NOT drop in - Players need to come during their assigned meeting time.

Apparel Night Information - NEW DATES!

Fittings will be held on NOVEMBER 1-3rd from 4:00 - 8:00.  Teams will be assigned preferred nights to come to fitting night.  

In order to keep us from having a rush all at once, we would ask that, if at all possible, players come on the following nights: The required Gear List will be sent out before November 1st and will be posted Here:

Tuesday, Nov 1
4:30 – 5:30 18O/P/N, 17O/P/N
5:30 – 7:00 18-1 Boys, 14 Sinead, 14 Lindsey, 13 Grace, 13 Blayne
7:00 – 8:30 16O/P/N, 15O/P/N

Wednesday, Nov 2
4:30 – 5:30 Travel Light Teams, 17-IT Andy
5:30 – 7:00 15SN Jessie, 15SN Josef, 14O/P/N, 12O
7:00 – 8:30 16-IT Dani, 15-IT Katherine, 13O/P, 14 SN Michelle 14SN James

Thursday, Nov 3
4:30 – 5:30 18-2 boys, 17-1 boys, 16-1 boys, 15-1 boys, 14-1 boys
5:30 – 7:00 12 Alice, 12 Madeline, 12 Cubs, 13 SN Lindsay
7:00 – 8:30 14-IT Jordan, 14-IT Kelly, 13-IT Payton, 16-IT Kaitlyn

If you are not able to make it on your designated night, you can come on any night you are available. 

Apparel nights will run from 4:00 pm to 8:00 pm.  We will attach the required gear list below, please take some time to go over it.  Much of the gear required will be available to purchase on site, rather than ordering it online.  All players will need to purchase a new Navy Jersey this year.  If you are a returner and still have your Orange Jersey and/or Custom Grey Jersey, you do not need to purchase a new one.  

Uniform Requirements: Each teams required uniform items are laid out here along with online ordering instructions, etc,

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Both AAU and USAV are required for ALL Players.  All players who will be 18 at ANY POINT IN TIME during the season must also complete the Safesport Training:  Info on all items can be found below.

USAV Membership:

1. If you are creating a new account (first time users) - Please be sure to create the PARENT ACCOUNT first - there will be a spot to add the player
   
2. Click HERE to begin the process and follow the quizzard
3. The cost is broken down into 2 fees so you can see who gets what:  USAV's portion and the Carolina Region's portion.
4. You do NOT need to accept the NSA College Recruiting Offer - Recruiting for National Teams is handled in house by Glenna Bianchin
5. Any Player on any of our 18's teams (18 Open, Premier, National, Boys or Travel Light) need to Select the JUNIOR FULL SEASON WITH SAFESPORT REQUIRED membership and complete the Safesport training before December 31st. During the registration process - The quizzard, based on age, should show the 18's membership option (JUNIOR FULL SEASON WITH SAFESPORT REQUIRED) - be sure to select that as it will automatically enroll your player in safesport.
6. We do not need an emailed copy - your player will show up in the database
7. HELP for SE Setup/USAV Membership issues:
   1. You can email the USAV helpdesk at usavhelp@sportsengine.com . Please do not email me directly with issues - they can best assist you.
   2. Sports Engine Help Page where there are quite a few tidbits/guides, etc. Sports Engine Parent Help Center

AAU: New and Current Player - UPDATED 9/1/2022

Registration/Renewal Link - Be sure to enter the club code (W37C38) or select Carolina Union Volleyball Club from the dropdown.  You do not need to email a copy as we will see you in the database.

For Adding Club code if you have already renewed – login to your account, click on Manage Memberships, then click on the pencil in the right hand column, and add the club code of W37C38 in the space provided.

SAFESPORT CERTIFICATION - ONLY APPLIES TO PLAYERS WHO TURN 18 DURING THE SEASON!

Parents – please note the following information in regards to payment.

1. All invoices are DUE on the 1st of each month
2. Invoices are dated for the 8th of each month – this is AUTODRAFT day – giving you a grace period to mail or drop off a payment prior to actual autodraft.
   • Checks totals are the payment MINUS the processing fee - so instead of writing a check for $772.50 as your dashboard shows you - you subtract the $22.50 processing fee and write the check for $750
   • Drop a check off at the facility on or before the 1st.  It absolutely must be in the box (black mailbox attached to the front desk) no later than by the 5th of each month – the box is checked once a week.
   • Mail a check to our mailing address (NOT THE FACILITY); 8803 Waltham Forest Court, Waxhaw, NC 28173.  I strongly suggest it gets to my house no later than the 5th of the month.  I travel significantly on the weekends with the teams and cannot guarantee it will be posted prior to the autodraft date if received after the 5th.
   • If paying by cash – please use a sealed envelope with players name.
3. Coaches do not take payments.  Including our Satellite locations.  If you attend Concord or IT please mail your payments or drop them at the main facility.
4. All Invoices can be seen via your league apps account – you can log in there to see invoices, balance due and to change your credit card information.
5. TEAM TRAVEL INVOICES:  These are setup 1 week after a trip and payment is expected within 2 weeks of the invoice date. Checks or cash must be received 3-5 days in advance of the DUE date on the invoice as the due date is when Credit cards will charge if you have auto payments selected.
   1. These invoices are True Cost Invoices  – we reduce the overall cost by whatever you paid in your team budget and you pay the difference.  For Example; If your team fee includes $675 for coaches housing and $300 for Travel for a specific tournament – we reduce the hotel bill and the bus bill by those amounts for each team – THEN, we split the costs amongst those who attend.
   2. Players are responsible for Bus Driver and Chaperone Housing
   3. Food costs are split down by team.  We do not pay for players individual meals – we only pay for team meals so the cost is evenly divided by each player and by team.

AAU and USAV Accident/Injury Insurance Information

USAV and AAU PLAYER ACCIDENT INSURANCE INFORMATION  - This is for players who are injured during a USAV or AAU Sanctioned event